Church Directional Team // Executive Assistant to the Leadership Team

Position Title: Executive Assistant to the Church Leadership Team
Reports to: Church Directional Team
Status: Full-Time, Support Staff (40 hours/week)
Schedule: Monday - Friday, 8:00AM - 5:00PM
Send us the following information to be considered for this position:

• Your resume
• Your cover letter
• Links to your social media

Job Purpose and Goals:
This position provides a wide range of administrative support and coordination, project management and leadership for the Church Directional Team and will require strong judgement, skillful prioritization, planning and organization while managing a diverse workload with excellence. It is expected that time and assignments will be appropriately allocated between each of the Church Directional Leaders and will flex depending on their needs and priorities.

We are looking for someone who loves Jesus more than anything, loves people, and who can easily and humbly serve in a Chief-of-Staff type role.

The five Key Roles for this ‘seat’ are:

• General executive level administrative support
• Meeting coordination, preparation and follow-through
• Project management, planning and research
• Program coordination
• Relationship management
  
  

Key Roles and Responsibilities:

General executive level administrative support

• Manage, route and respond to emails, phone calls and executive correspondence
• Manage documentation, contracts, reports, and presentations
• Proactive calendar management, travel logistics including international travel
• High level budget expertise including forecasting and report preparation
• Expense receipt processing, credit card reconciliation, PO’s, reports, Comdata, check requests
• Materials, books and supplies for Church Directional Team and Church Management Team
• Database expertise in Microsoft Suite, Teams, Ministry Platform

Meeting coordination, preparation and follow-through 

• Provide complete support for the Church Directional Team, the Church Management Team, All-Staff and other key meetings including scheduling meetings, event logistics, room reservations and set-up, catering, invites, agendas, meeting materials, note-taking and follow-up on issues
• Utilize LBC’s operating system program to document metrics, meeting issues and progress
• Proactively manage any follow-up tasks to ‘close the loop’ 

Project Management, Planning and Research

• Research specific issues and prepare executive summaries
• Establishes project milestones and timelines, maintains knowledge of current project status, allocates and manages resources, meets with users regularly to discuss project status and details, and provide regular updates
• Research and compile data to assess the effectiveness of LBC
• Utilize reporting, dashboards, and metrics to measure effectiveness of the projects and strategies
• Connect with other churches to learn best practices
• Provide coordination and support for key HR activities including One-on-One meetings, Quarterly and Annual Reviews
• Create financial forecasting for identified projects

Program Coordination and Management

• Coordination of Seminary and students
• Team Teaching Coordination; track preaching load, strategy, outcomes in LBC’s varied teaching environments
• Conduct Teaching Assessment by managing post-weekend feedback gathering
• Residency and Discipleship Coordination

Relationship Management

• Establish effective partnerships internally and externally
• Serve as a key conduit in identifying and creating internal communications
• Consultant / vendor management

Competencies and Skills: To perform the job successfully, the following competencies should be demonstrated:

• Professional: Approaches others in a tactful manner, using discernment; reacts well under pressure; dependable; exercises discretion and confidentiality with sensitive information
• Strategic Planning and Innovation: Able to effectively envision, plan and implement strategies to accomplish goals in alignment with the Vision and Values of Lincoln Berean Church
• Strong Organizational and Project Management Skills: Ability to process and track information in an organized, effective manner which leads to the proactive and successful implementation of projects and initiatives; able to manage multiple projects or tasks at the same time; demonstrates accuracy and thoroughness
• Effective Communication: Clearly and concisely communicates effectively through written or verbal channels in one-on-one or small group contexts; checks for understanding and clarity
• Effective Interpersonal Skills: Exhibit and fosters healthy individual and team interaction through high emotional intelligence and strong relationship building skills
• Action Oriented: Actively motivates self and others to initiate action as needed and is willing to plunge into tasks/projects despite difficulty or uncertainty; works in an efficient and optimistic manner to achieve goals in a timely fashion
• Collaboration: Works with others to achieve common goals; creates win/win solutions to issues; a relationship builder in team-focused environments
• Flexibility and Adaptability: Adapts and responds positively to changing circumstances and competing demands; able to deal with frequent change, delays, or unexpected events
• Computer/Technical Skills: Intermediate to advanced use of Microsoft Suite (including Excel), Teams and Ministry Platform

Education and Experience:

• Minimum of three years of progressive administrative, planning, and/or coordinator function experience working with senior leaders
• Bachelors’ degree in related field or equivalent combination of education and experience required
• Proven experience in creating processes and systems to operate at high level
• Project management experience a plus

Character, Calling and Chemistry:

• Christ Centered: you build your life around Jesus, with an open heart allowing the Holy Spirit to lead and inspire
• Team Oriented: you love building a team, being able to work across teams and to partner with ministries, using the skills and gifts of others to create a better outcome cross culturally; you can effortlessly build rapport, constructive and effective relationships
• Self-Awareness: you know your personal strengths, weaknesses, opportunities and limits; you seek feedback and gain insights from mistakes; you are open to criticism and are not defensive
• Trustworthy: you are honest and consider discretion and confidentiality a priority
• Outgoing, not afraid to engage people in conversation and invite people in
• Passion for serving people well and attending to the details
• Ability and courage to invite people into deeper connections
• Positive contributor to staff culture with team collaboration as a top priority

Must make Lincoln Berean Church their home church and participate in the life of the community (Life Group).

• At Lincoln Berean Church, we fully expect each staff member to be actively engaged in following Jesus and believe that if this commitment to Jesus is present, it will be evident in a staff member’s personal life, family relationships, and ministry. In working at Lincoln Berean Church, every staff member must be aware of and embrace the responsibility to represent the:

• Church’s Mission: To glorify God by seeking to present every person complete in Christ.
• Doctrine: What We Believe at Lincoln Berean Church - Committed to truth
• Staff Core Values: Healthy Drive, Teachable, People Savvy, Radical Candor and Hopeful
• Life Groups: The Christian life is not meant to be lived alone – we are better together!

Measured by:

• A 30-60-90 day review by your supervisor based on your quarterly goals, the five roles of the ‘seat’, and the staff core values
• Quarterly and Annual Reviews based on your quarterly goals, the five roles of the ‘seat’, and the staff core values by your supervisor 
• Input from staff and volunteers

Lincoln Berean Church is an organization that utilizes ‘TractionTM’ as our operating system. If you have not read ‘Traction’ by Gino Wickman or ‘What the Heck is EOS’ by Gino Wickman we encourage you to read one of them.